Steps to Choose Data Room Software For M&A Due Diligence

The virtual dataroom (VDR) is a helpful tool for sharing, storing and/or analysing information by multiple parties. However certain tasks require more. Due diligence processes in M&A for instance requires a solution that’s more than a place to store documents and provides additional tools to aid in collaboration and project management. This kind of VDR solution is sometimes referred as a lifecycle management solution. Some vendors offer solutions that can be used to assist all aspects of the M&A process, including due diligence, NDAs, and document expiry.

When deciding on a software vendor first thing to consider is the type of documents and files that you will be uploading or reviewing or sharing. It’s also important for you to consider what kind of features you might require, including security options like dynamic watermarking, to prevent copying without permission and document encryption remote access revocation even after downloading and the capability to create folders to restrict access to or permissions.

Another consideration is the cost. Certain data rooms have per-page pricing, which can be expensive in the event that you have a significant number of documents you want to share. Ideally, you’ll find a service that offers an opportunity to try the software before you commit to an agreement.

You’ll also want to ensure that the service you choose offers a robust audit trail that tracks every single user’s actions. This will allow you to track the amount of time each user spent on each document and where they clicked on the file. Some providers provide statistics based on user group, or charts that help you to better understand the information.

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